Purchaser needed at Alliance for International Medical Action (ALIMA).
JOB TITLE: Purchaser
JOB LOCATION: Maiduguri, Borno (Alima Maiduguri Project Office)
Department: Logistic
Report To: Project Logistic Manager
Functional With: Project Logistic Supply Manager
Response / Supervise: None
Contract term: Fixed Term Contracts
Advertisements
JOB DETAILS:
- The purchaser, under the direct supervision of the Supply Supervisor and overall supervision of the Supply Manager, is responsible for procurement activities in Maiduguri project office.
- He /She has to plan, organize procurement activities in compliance with ALIMA procedures and ensure timely delivery, reception and dispatching of goods as required
Responsibilities / Main Activities
Purchasing:
- Establish and maintain good working relationship with different suppliers and avoid purchasing from very limited number of suppliers without checking prices, quality, guarantees and services on a regular basis.
- Ensure guaranteeing for a long period of time for all items of a certain price according to protocols.
- Updating of supply (IR) procurement data base (IR Tracking sheet) on a weekly basis.
- Maintain a proper record system of procurement documentation at all times.
- Send out of Request for quotations, preparing purchase orders and Supplier purchase orders as per the validation table.
- Cross check the amount in deliveries, invoices versus the Supplier Purchase order before sending the file to finance team for payments.
- Prepare and submit monthly IR report to Logistics Manager for compilation.
- Photocopy and file procurement documents,
- Prepare payment to Finance.
Administration:
- Maintain proper filling system for the supply department at all times.
- Review Complete IRs, purchase order, and Supplier Purchase orders and verifying them before submitting for signatures
- Collect enough quotations for all items depending on the validation table thresholds.
- Ensure that complete and official receipts or invoices are always given upon payment and that they reflect exact amount of money spent for each supplier.
- Maintain the standard price list for the project, and take lead in doing market surveys when due together with the Log manager.
Maintenance:
- Keep areas of purchaser area clean and tidy.
- Equipment
- Look after all equipment provided.
Key Result areas:
- Proper documentation of procurement documents as per the validation thresholds.
- Timely submission of weekly procurement reports (IR tracking Sheet)
- Proper filling of the procurement documents as advised by the Supply Manager
- Timely payments to vendors, constructors and consultants etc.
Qualifications
Knowledge:
- Essential: A Diploma in Purchase and Supply, Banking and Finance, Supply Chain Management and any other related field of study. Good MS Office skills (Word, Excel), power-point.
Experience:
- Experience: At least 1-year experience in similar position with INGO
Desirable:
- Experience with INGO is strongly desired
Personal Quality:
- He/she should be autonomous, reactive and able to deal with priorities
- Excellent team player,
- Professionalism, integrity, interpersonal skill and goal focus
- Excellent negotiation skill
- Highly motivated
Note: The said list is not inclusive and may require the Employee to perform other duties as assigned by the Employer.
Competencies:
- Self-starter,
- Ability to work autonomously,
- Excellent organizational skills,
- Flexibility,
- Team work,
- Critical spirit,
- Adherence to ALIMA principles teamwork and cooperation, results and quality awareness
- Work under stress.
- Good organization of his work
- Committed and hard worker.
- Flexible and meeting deadlines.
Language:
- English and Local Languages are essential
Salary
National Pay Scale Level 05
Method of Application
Interested and qualified candidates should send their Credentials, CV and Cover letter to: [email protected] using the “PURCHASER MAIDUGURI – Nigeria” as the subject of the email.
Or
Submit the Hard Copies in person at:
Alima Maiduguri Office,
Borno State.
Deadline: October 9, 2020
Job Features
Job Category | Procurement/ Purchasing |