We are recruiting to fill the position below:
Job Title: Technical / Executive Assistant to CEO
Locations: Lagos
Employment Type: Full-time
Job Summary
- The Executive Assistant shall report directly to the President and CEO, in a one-on-one working relationship.
- The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chief Executive Officer.
- The Executive Assistant also serves as a liaison with the Senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
- The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.
- The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
- The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
- The Executive Assistant must have the right mix of soft and technical skills, along with the necessary experience and education.
Roles and Responsibilities
Executive Support:
- Completes a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar of appointments; completing expense reports;composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates, and ensures the CEO’s schedule is followed and respected.
- Provides”gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
- Communicates directly, and on behalf of the President and CEO, with Board members,donors, Foundation staff, and others, on matters related to CEO’s programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the President updated.
- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Board Support and Liaison:
- Serves as the CEO’s administrative liaison to Cardinal Torch’s board of directors
- Assists board members with travel arrangements, lodging, and meal planning as needed
- Maintains discretion and confidentiality in relationships with all board members
- Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Senior Management Liaison
- Participates as an adjunct member of the Executive Team including assisting in schedulingmeetings and attending all meetings
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
- Facilitates cross-divisional coordination of travel and outreach plans Communication s,Partnerships, and Outreach
- Ensures that the President’s bio is kept updated and responds to requests for materials regarding the President and the organization in general
- Edits and completes first drafts for written communications to external stake holdersStrategic Initiatives
- Works with the Strategic Initiatives team in coordinating the CEO’s outreach activities
- Follows up on contacts made by the President and supports the cultivation of ongoing relationships
- Edits all, and creates acknowledgement letters from the President to donors
- Provide confidential administrative support including report creation and maintenance,project support, research tasks, preparation of business travel & seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.
- Assist in presentation and report development for Board of Director meetings, and BoardCommittee meetings.
- Assist in the development of corporate communications/correspondence and be accountable for timely distribution of communications (internal and external as required).
- Organize and provide oversight for corporate initiatives and celebrations as requested.
- Develop and cultivate collaborative relationships with peers, members of the Leadership Team, and external partners.
- Develop effective processes to assure efficient delivery of information.
- Support senior communication with clients, as required.
- Plan for beverages, lunches, dinners, etc. for meetings as requested.
- Other responsibilities and projects as may be required.
Application Closing Date
Not Specified.
HOW TO APPLY
Interested and qualified candidates should send their updated Resume to: [email protected] using the Job Title as the subject of the mail.
Deadline: January 31, 2024
Job Features
Job Category | Technical Assistant |