View Jobs at MainOne Cable Nigeria |
Permanent |
Lagos |
Posted 2 years ago |
JOB TITLE: Head, Support Services
JOB LOCATION: Lagos
Department: Corporate Services & Development
Job Type: Permanent
Responsibilities
- The Head, Support Services will be responsible for organizing and managing MainOne’s administrative services across locations, to ensure seamless operations in our different offices.
- In addition, he/she shall be the custodian of MainOne’s administrative policies and will drive implementation and compliance, as required.
Specific responsibilities include:
General Office Administration:
- Establish policies, procedures to ensure the smooth running of office operations as well as the supply and effective distribution of office equipment and consumables across the Company
- Manage and oversee administrative, clerical and secretarial services to support operations across the Company
- Provide comprehensive office and facilities support to the Company, in line with business needs.
- Ensure the purchase and maintenance of office furniture, equipment, and supplies in line with the Company’s quality and cost objectives
- Oversee the care for the day-to-day appearance of offices, such that a high standard is maintained continuously
- Direct and plan essential central services, including fleet management, ensuring availability and effective service delivery
Travel, Events and Logistics Management:
- Oversee travel management activities including visa application and processing, hotel management, ticketing, travel insurance etc.
- Organise and facilitate internal meetings, conferences and events.
- Oversee logistics arrangements for asset relocation/material movement and transportation for the Company.
Procurement Management:
- Perform all tasks relating to the sourcing, management of the procurement process, including identification, evaluation and selection of vendors/suppliers of goods/consumables for the Group
- Oversee procurement activities for all non-technical products and services, as well as ensure compliance with the Company’s procurement process
- Ensure the development and maintenance of a vendor and supplier database for the various products and services procured by the company – Supplier analysis & negotiations, supplier performance management
- Ensure the development of an inventory management system for all products utilised by the company and the definition of reorder levels for all identified items
- Ensure proper analysis is done for required goods or services to achieve maximum value for money
- Manage vendor relationships ensuring that they are competitive and serve the needs of the company
Facility Management:
- Oversee the strategic planning and day-to-day operations, particularly in relation to the Group’s office buildings and premises.
- Building and grounds maintenance
- Cleaning
- Catering and vending
- Security
- Utilities infrastructure
- Space management
- Champion the implementation of a first-class maintenance, and management culture for the Company’s assets and facilities
- Ensure that the Group’s facility management practices conform to Health, Safety and Environment policies, procedures and standards
- Conduct periodic inspections to examine the conditions of the Group’s facilities and ensure that maintenance contractors adhere to agreed Service Level Agreements (SLAs)
- Coordinate and oversee contractors, suppliers and outsourced vendors
- Plan for future developments and office space needs in line with strategic business objectives
- Manage and lead change to ensure minimum disruption to business activities
Qualifications, Skills & Competencies
- First Degree in any discipline or a related discipline
- 10 years of relevant experience with at least three years in supervisory role
- Analytical and problem solving skills
- Strong verbal and written communication skills
- Self-management skills
- Organisational & Time Management skills – Highly organized and able to multi-task and effectively prioritize
- Customer Service focus
- Detail oriented
- Works effectively, independently and to deadlines
- Team player with a flexible, ‘can-do’ outlook
- Knowledge of best practices and evolving trends
- Demands of the Job
- Ability and willingness to work long hours and meet tight deadlines
- Ability to work with minimal supervision
- Constant awareness of sensitivity and confidentiality involved in function
- Good research skills.
Application Closing Date
Not Specified.
Apply Now
Job Features
Job Category | Support Staff |