View Jobs at Amo Byng |
Full Time |
Lagos |
Posted 3 months ago |
We are recruiting to fill the position below:
Job Title: Assistant Manager – Admin & Facilities Management
Location: Magodo, Lagos
Employment Type: Full-time
Job Purpose
- Oversee administrative tasks and efficiently manage facility operations to ensure seamless functionality including a diverse set of responsibilities aimed at maximizing the performance of office facilities and meeting the needs of employees and stakeholders
Roles and Responsibilities
Administrative Functions:
- Develop and implement administrative policies and procedures to streamline operations and enhance productivity.
- Manage office supplies, equipment, and facilities to ensure smooth day-to-day operations.
- Internal utility services management including, Water Supply, diesel, Electricity etc.
- Manage Guest Houses and arrange travel and accommodations for staff members as needed.
- Coordination of Food Vendors
- Ensure all electrical switches are off after close of business
- Maintain constant routine checks on all furniture and fittings
- Review utility consumption and strive to minimize costs
- Plan and coordinate all installations, renovations and refurbishments
- Inspect buildings’ structures to determine the need for repairs or renovations
- Ensure all administrative procedures and processes are properly documented and maintained.
- Assist in the planning and coordination of company events, meetings, and conferences.
Facilities and Property Management:
- Conduct regular inspections to identify maintenance needs and address them promptly.
- Ensure compliance with safety and security standards in all facilities.
- Oversee the maintenance and management of company properties, including buildings, facilities, and equipment.
- Develop and implement maintenance schedules and protocols to ensure the safety, functionality, and cleanliness of facilities.
- Coordinate with external vendors and contractors for repairs, renovations, and facility upgrades.
- Manage leases, contracts, and agreements related to property and facilities.
Fleet and Operational Support:
- Maintain and manage the company’s fleet of vehicles, including scheduling maintenance, repairs, and inspections.
- Coordinate vehicle assignments and ensure proper documentation and licensing as at when due.
- Provide operational support to various departments as needed, including logistical assistance and coordination.
- Maintain a comprehensive database for all vehicle document
Repairs and Maintenance Function:
- Coordinate and oversee repairs and maintenance tasks for all company assets, including facilities, equipment, and vehicles.
- Develop and implement preventive maintenance schedules to minimise downtime and extend the lifespan of assets.
- Manage inventory of spare parts and materials necessary for repairs and maintenance activities.
Reporting:
- Prepare regular reports on facility and property management activities, including maintenance schedules, expenses, and performance metrics.
- Analyse data and provide insights to improve efficiency and cost-effectiveness.
- Communicate findings and recommendations to relevant stakeholders.
Qualifications
- Bachelor’s Degree in Business Administration, Facility Management, or a related field.
- Minimum of 5 years of experience in administrative roles, facility management, or related fields.
- Strong leadership abilities and experience supervising staff.
- Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite and other office software applications.
- Knowledge of facility management best practices, building systems, and safety regulations.
- Ability to prioritize tasks, handle multiple projects simultaneously, and meet deadlines.
- Strong problem-solving skills and attention to detail.
- Customer service orientation and the ability to interact effectively with employees, vendors, and other stakeholders
Required Skills and Competencies:
- Ability to manage multiple responsibilities to completion with tight timelines
- Business planning and analysis
- Strong communication (verbal and written) skills
- People and time management
- Report writing and presentation
- Protection of Confidential Information
- MS Office Tools and Calendar Management
- Good negotiation skills.
- Excellent relationship management skills
- Lateral thinking skills.
Application Closing Date
15th August, 2024.
HOW TO APPLY
Interested and qualified candidates should send their Application to: [email protected] using the Job Title as the subject of the mail.
Note: Only shortlisted candidates will be contacted.
Deadline: August 15, 2024
Job Features
Job Category | ASSISTANT MANAGER |